Privacy Policy
Country Fella Photography understands that your privacy is important to you and that you care about how your personal information is used and shared. We respect and value the privacy of everyone who visits our website, www.countryfella.co.uk, contacts us, or books a photography session with us.
We will only collect and use personal information in ways that are described in this Privacy Policy, and in a way that is consistent with our obligations and your rights under UK data protection law.
Please read this Privacy Policy carefully and make sure that you understand it. By using our website or contacting us, you are deemed to accept this Privacy Policy. If you do not agree with this Privacy Policy, you should stop using our website.
Definitions and Interpretation
In this Privacy Policy, the following terms shall have the following meanings:
“Cookie” means a small text file placed on your computer or device by our website when you visit certain parts of the site or use certain features.
“Personal information” or “personal data” means any information that relates to an identifiable person who can be directly or indirectly identified from that information. This may include your name, contact details, booking information and, where relevant, photographs or images in which you can be identified.
“We”, “Us” or “Our” means Country Fella Photography.
Information About Us
Our website is owned and operated by Country Fella Photography.
Business name: Country Fella Photography
Website: www.countryfella.co.uk
Email: tom@countryfella.co.uk
What Does This Policy Cover?
This Privacy Policy applies to your use of our website and to the personal information we collect when you contact us, make an enquiry, book a photography session, take part in a photography session, receive images or communicate with us.
Our website may contain links to other websites, such as social media platforms, online galleries, booking systems or payment providers. Please note that we do not control how other websites collect, store or use your information. We recommend that you check the privacy policies of any external websites before providing personal information to them.
Your Rights
Under UK data protection law, you have rights in relation to your personal information. These include:
4.1 The right to be informed about how we collect and use your personal information.
4.2 The right to access the personal information we hold about you.
4.3 The right to ask us to correct inaccurate or incomplete personal information.
4.4 The right to ask us to delete your personal information where appropriate.
4.5 The right to restrict or object to the way we use your personal information.
4.6 The right to data portability, where applicable.
4.7 The right to withdraw consent where we are relying on your consent to use your personal information or images.
4.8 Rights relating to automated decision-making and profiling, although we do not use your information for automated decision-making or profiling.
If you have any concerns about how we use your personal information, please contact us using the details in section 14. We will do our best to resolve the issue.
You also have the right to lodge a complaint with the Information Commissioner’s Office, which is the UK’s data protection regulator.
What Information Do We Collect?
Depending on how you use our website and services, we may collect some or all of the following information:
5.1 Your name.
5.2 Your email address.
5.3 Your telephone number.
5.4 Your address or general location, where needed for a booking or invoice.
5.5 Details of your enquiry or booking.
5.6 Details about the photography session, such as location, date, time, package selected and any specific requirements.
5.7 Names of people taking part in the session, where provided.
5.8 Information about dogs or animals included in the session, such as names, temperament, special requirements or safety considerations.
5.9 Photographs taken during your session, which may include identifiable images of you, your family, your dog or other people attending.
5.10 Payment and invoice details. We do not directly store full credit or debit card details unless this is required by the payment provider used.
5.11 Any messages, emails or forms you send to us.
5.12 Website usage information, such as IP address, browser type, device type, pages visited and referring website, where cookies or analytics tools are used.
How Do We Use Your Information?
We use your personal information only where we have a lawful reason to do so. This may be because it is necessary to provide our services to you, because you have given consent, because we have a legitimate business interest, or because we need to comply with a legal obligation.
We may use your information for the following purposes:
6.1 Responding to enquiries.
6.2 Arranging, managing and confirming photography bookings.
6.3 Providing photography services to you.
6.4 Preparing, editing and delivering your photographs.
6.5 Creating and sharing private online galleries, where applicable.
6.6 Managing payments, invoices and business records.
6.7 Communicating with you before and after your session.
6.8 Keeping appropriate records of client consent, image usage permissions and booking agreements.
6.9 Using photographs for our portfolio, website, social media, printed materials, competitions, advertising or other promotional purposes, but only where this is covered by our client agreement, model release or specific consent.
6.10 Improving our website, services and customer experience.
6.11 Complying with legal, tax, accounting or regulatory obligations.
We will not sell your personal information.
Photographs and Image Use
As a photography business, some of the personal information we collect will be in the form of photographs.
Photographs may identify you, your family members or other people attending a session. We will use photographs to provide the service you have booked, including selecting, editing, storing and delivering your final images.
We may also wish to use selected images for our portfolio, website, social media pages, marketing materials, printed samples, competitions or advertising. This will only be done where we have the appropriate permission, agreement or consent in place.
If you do not want your images used publicly, please let us know before or at the time of booking. You can also contact us later if you have concerns about a particular image being used.
Where children are photographed, permission must be given by a parent or legal guardian.
Where dogs or animals are photographed, the owner or responsible person must confirm that they have authority to allow the session to take place and that any relevant safety information has been shared with us.
How Long Do We Keep Your Information?
We will only keep your personal information for as long as is reasonably necessary for the reason it was collected.
8.1 General enquiries may be kept for as long as needed to respond to your enquiry and for a reasonable period afterwards.
8.2 Booking information may be kept for as long as needed to manage the booking and for business, legal, tax or accounting records.
8.3 Final edited images may be kept for a reasonable period after delivery, but we cannot guarantee to store galleries or image files indefinitely unless agreed separately.
8.4 Signed agreements, consent forms, model releases and usage permissions may be kept for as long as necessary to show how images may be used.
8.5 Financial and invoice records may be kept for the period required by law or accounting requirements.
How and Where Do We Store Your Information?
We take reasonable steps to keep your personal information safe and secure.
Your information may be stored on password-protected devices, secure cloud storage, email systems, website platforms, gallery delivery platforms, booking systems, accounting software or payment providers.
Where we use trusted third-party service providers, we take care to choose providers that are suitable for business use and that have appropriate safeguards in place.
While we do our best to protect your personal information, no online system can be guaranteed to be completely secure.
Do We Share Your Information?
We will not sell your personal information.
We may share your information only where necessary, such as with:
10.1 Website hosting providers.
10.2 Email providers.
10.3 Online gallery or image delivery platforms.
10.4 Booking or contact form providers.
10.5 Payment processors.
10.6 Accounting or invoicing software.
10.7 Professional advisers, such as accountants or insurers.
10.8 Legal or regulatory authorities where required by law.
We will only share the information necessary for the relevant purpose.
Marketing
We may use your contact details to send you updates, offers or information about Country Fella Photography, but only where we are allowed to do so by law.
You can ask us to stop sending marketing communications at any time by contacting us at [insert email address].
We will not send you spam and we will not sell your details to other businesses for marketing purposes.
Your Right to Withhold Information
You may use our website without providing personal information, although certain features, such as contact forms, enquiries or bookings, will require you to provide information so that we can respond or provide our services.
You may also restrict or block cookies through your browser settings. Please note that some website features may not work properly if cookies are disabled.
Our Use of Cookies
Our website may use cookies to improve your experience, help the website function properly and understand how visitors use the site.
Cookies may be used for:
13.1 Essential website functions.
13.2 Remembering preferences.
13.3 Website performance and analytics.
13.4 Embedded content, such as social media feeds, maps, videos or booking tools, if used.
If we use analytics tools, such as Google Analytics, these may collect anonymous or pseudonymous information about how visitors use the website, such as pages visited, time spent on the site and browser type.
Where required by law, you will be asked for consent before non-essential cookies are placed on your device. You can also manage or delete cookies through your browser settings.
If our website uses a cookie banner or cookie settings tool, you can use this to manage your preferences.
Accessing Your Information
You have the right to ask for a copy of the personal information we hold about you.
If you would like to make a request, please contact us using the details below. Please make your request clear so that we can respond properly.
Contacting Us
If you have any questions about this Privacy Policy, how we use your personal information, or how your photographs may be used, please contact us:
Email: tom@countryfella.co.uk
Changes to This Privacy Policy
We may update this Privacy Policy from time to time, for example if our business changes, our website changes or the law changes.
Any changes will be posted on our website. We recommend that you check this page occasionally to keep up to date.
Last updated: June 2026